What is an IT Help Desk & Why is it Important?

IT Help Desk & Remote Support for Enterprises

A remote IT help desk is your employees’ lifeline to enterprise IT support. Staffed by IT technicians or virtual help desk agents, a help desk is a centralized resource for getting technical issues resolved. Whether an employee is having issues with a Mac, PC computer, iOS or Android mobile device, other IT equipment, or even password resets, the IT help desk is the place to turn to. But that doesn’t mean it’s tied to a physical place.

The term help desk goes by a number of names, depending on the organization. The following are some of the most common names help desks are referred to:

IT help desk / IT service desk: This is the most common whether referring to either an on-premise or remote help desk.
Remote help desk / Virtual help desk / Live virtual help desk / IT virtual service desk: These are the names used when referring specifically to one that’s remotely operated.
Remote access help desk / Remote desktop help desk: These names are used when referring to the function of accessing and controlling remote devices.

What is IT Help Desk Software?

When technicians and end users are working remotely, in the office or in a hybrid work environment, it can be difficult for IT to solve technical issues across the enterprise. Remote help desk software is needed to help keep employees supported wherever they are. Help desk software can help customers troubleshoot problems and get assistance when using the company’s products and services.

How to Set Up a Service Desk for Your Enterprise

How to Set Up a Service Desk for Your Enterprise

Whether you’re building a help desk from scratch or setting up a help desk system to pivot your organization to a more permanent flexible work future, there are four main steps to setting up a help desk to support a work-from-anywhere environment.

How to set up a service desk for your enterprise

Whether you’re building a help desk from scratch or setting up a help desk system to pivot your organization to a more permanent, flexible work future, there are four main steps to take. Here’s how to set up a help desk to support a work-from-anywhere environment.

Step 1: Build a firm foundation.
Setting up a service desk first requires a good hard look at an enterprise’s infrastructure, access and security. It would be great if every end user and device could connect to the company’s VPN when remote, but that’s not always possible, especially given the personal devices that are being leveraged in expanding BYOD policies to support remote work.

Meanwhile, malicious activity is a real concern as more and more processes move online. It’s important that your infrastructure can handle increased demand, provide seamless access for BYOD remote support, and lock out any malicious actors while providing that support.

Step 2: Bring all devices into the IT loop.
IT help desks commonly provide remote support to all laptops, desktops, smartphones and tablets in an enterprise. But now that offices are distributed into employees’ personal remote workspaces, don’t forget about the physical equipment and environments that keep them productive. IT must support anything employees need to do their work, including personal WiFi routers, printers, second monitors and other equipment. Visual engagement technology like instant camera sharing can bridge the distance gap by allowing technicians to see what’s going on in a physical space and guide the end user through issue resolutions.

Step 3: Enhance your technicians’ capabilities.
Because the success of your help desk largely depends on your technicians’ capabilities, you should ensure that the solutions they work with empower them to deliver fast and efficient technical support. Here are just a few features to look for:

Technician collaboration: Allows multiple techs to join a single remote support session, acting as a single point of contact (SPOC).
End user and technician surveys: Gather post-session feedback to help identify trends for more efficient problem solving.
History and notes: Show technicians what work was done previously to prevent them from asking the same questions or performing the same actions.
Scripting: Take care of repetitive tasks with automation.

These and other useful features can help make the job easier for your technicians.

Step 4: Create seamless and secure remote support connections.
How will your employees reach out for assistance? How do you plan to start help desk remote support sessions? These aren’t things you want to figure out later. Ensure that your remote support solution provides a choice of connection methods that fit your company’s workflow and allow you to start sessions quickly and securely, whether initiated by the technician or end user. The right connection methods will make employees feel connected even when working in an isolated space.

Considerations when setting up a virtual service desk

When planning the setup of your help desk support, there are a few important factors to consider:

Speed. A powerful infrastructure lets you quickly connect to any device, chat with customers and remotely control their devices for fast resolution.
Security. All secure remote support sessions should run over an encrypted connection, ideally a 256-bit SSL-encrypted connection, and end users should always be prompted to give technicians permission to perform a remote login. When the remote technical support session ends, any file that enables each connection should be automatically uninstalled.
Reliability. Look for a solution that posts from multiple data centers and continuously delivers 99.99% uptime.
Flexibility. Using a single remote support tool, technicians should be able to resolve simple and complex issues across multiple platforms, including Mac and PC, and Android and iOS mobile devices.
Simplicity. A SaaS-based solution, like Rescue remote support software, requires no hardware to maintain and is quick and easy to deploy. It should be easy to use as well, enabling technicians to perform diagnostics, transfer files or take control with a single click.

What is IT Help Desk Support vs. Onsite IT Support?

Onsite IT support has been the traditional model for some industries, including higher education. Being located on campus, IT support could help students, faculty and staff with any technical issues that popped up. But along with the rest of the world, colleges and universities had to shift to remote models in response to the COVID-19 pandemic. With campus walls dissolving into distance learning, IT teams had to pivot to provide remote IT help desk services. And as distance and hybrid learning are here to stay, virtual help desk services have been in high-demand.

Regardless of where the help desk is located, whether that be in a centralized location or a virtual space made up by individual workspaces, users will continue to need IT support, and it’s not always convenient to run across campus to fix an issue. It’s much more efficient to take care of issues remotely whenever possible and that requires the right IT help desk software.

IT Service Desk Software for Enterprises

Help desks need several tools in their toolkit to be able to stay organized and handle requests quickly and efficiently. Some of the most important include:

A remote support solution that allows IT help desk technicians to quickly and securely connect to remote devices whenever issues arise.
A remote monitoring and management (RMM) solution that allows IT to proactively keep on-network devices healthy and secured.
A camera-sharing solution that allows technicians to see any physical device or environment through the end user’s mobile camera and guide them through fixes.
An AI-powered engagement solution that gives end users access to self-service resources for routine issues.
And a ticketing system that helps teams keep track of requests.

Organizations will gain workflow efficiencies if these tools all work together in a help desk system. This means seamless connections between self-service and live remote support sessions, vendor consolidation to bring tools closer together for ease of use and management, and APIs that integrate solutions for seamless support.

Perhaps the crown jewel in the toolkit is remote support. With remote desktop software, employees can take control of a user’s desktop, laptop, mobile device or tablet to see and diagnose problems for themselves. Enterprise grade remote help desk software lets technicians easily run diagnostics, look at settings, change configurations, download files and drivers, and walk users through features of their device or show them how to use a certain application.

Benefits of IT Help Desk Software for Enterprises

Beyond a well-integrated help desk system, the benefits of help desk software are remarkable. Call handle times decrease because agents can find and fix issues much faster. Customer satisfaction shoots way up as more issues are resolved on the first call, and because users can hand control over to a technician who can provide remote computer support without needing to involve the user. And productivity gets a boost, too, as technicians can manage more service requests per day.

By resolving issues more quickly, communicating more easily and reducing the stress of support interactions, you can easily improve end user satisfaction. It also allows you to cut costs by reducing the time it takes to resolve issues and by improving productivity of help desk agents.

Enterprise IT Help Desk Software Use Cases

Here are just a few examples of how the IT help desk can help remote employees:

The employee is locked out of email or other essential platforms
The employee keeps losing WiFi connection in their home office and needs help troubleshooting the router
The technician works on a remote computer during the employee’s downtime, so they don’t interrupt work
The technician can take control of the device to try to duplicate an error message
The technician can run diagnostic software to get to the root of a problem
The employee is unable to print
A mobile app keeps crashing

When the IT help desk technician can quickly and securely access the employee’s device, these and more issues can be resolved in minutes.

Benefits of Virtual Help Desk Software Integrations

Streamline support tasks

Technicians can start remote desktop sessions from within ticketing and CRM applications. There is no need to manually switch, log in and start each session. This makes workflows more efficient for technicians and improves their productivity and customer service for supported users.
Single Sign-On

Integration with other applications allows technicians to enter credentials only once and be able to start remote IT support sessions from other applications without having to enter their credentials again. This removes at least one step in the workflow for technicians and allows them to work more efficiently.
Synchronize Session Data Seamlessly

When integrated with ticketing, CRM, or other applications, remote desktop session data can be automatically synchronized when each session ends. This makes the tracking of customer engagements seamless and easy.

What is an IT Help Desk and Why is it Important?

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